Side Meetings

The Union gives individuals, non-profit groups, organisations, or commercial entities the opportunity to organise side meetings at the Union World Conference. Use this official opportunity to conveniently meet with stakeholders, staff, community members, and the scientific community. Space is available on a first-come basis.

The Union can accommodate a certain number of these gatherings within the conference venue, under the following conditions:

  • Side meetings must be approved by the Conference Secretariat and must not shift the focus of the delegates’ attention from the core programme of the conference in terms of their schedule and content.
  • A minimum of 15 attendees must be expected for a side meeting to be scheduled in the conference programme.
  • No side meetings will be approved during the conference plenary sessions, which will take place from 09.00–10.00 on 21-24 October.

Rooms & Rates

Dates Available 19–24 October
Room layout Boardroom U-shape Theatre style Theatre style
Room capacity Up to 8 Up to 12 Up to 20 Up to 35
Half Day € 440 € 600 € 900 € 1,400
Full Day € 575 € 780 € 1,170 € 1,820
Dates Available 19–20 October
Room layout Theatre style Theatre style Auditorium
Room capacity Up to 100 Up to 200 Up to 350
Half Day € 2,500 € 4,000 € 5,250
Full Day € 3,250 € 5,200 € 6,825

Please email to book a side-meeting.

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